Application Guidelines

General

Please review these guidelines before submitting your application

Through this Open Call, we invite designers, artists, scientists, creatives, programmers, students, professionals, initiatives and agents from all other disciplines from any other fields of expertise from anywhere in the world to submit new ideas and concepts.

Applying is only possible via the online application form. However, if you would like to send additional material via postal mail, please contact us at: info@saifactory.com

Please note that we cannot return any material sent to us via postal mail.

Please make sure that you hold the copyrights to all submitted material. We may use parts of your application in our documentation, even if you are not selected for participation in the project’s next stages.

A prerequisite is the willingness to publish your project under a free license ( e.g. Open Source or Open Definition).

Applications must be submitted in English.

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What should the application contain?

In the application form you will be asked to provide the following information:

Basic information: Name, year of birth (used for internal administrative purposes only), current address, country of residence, citizenship(s), and email.

Your project title.

Your project proposal (max. 2,500 characters).

Your extended concept* (max. 10 MB).

Your portfolio (optional, max. 10 MB).

Your agreement to the terms and conditions of participation.

*In general, the extended concept document requires that you: Clearly define your project idea and express what you want to achieve. Indicate what stage your project is in (concept, in progress, in production, etc.).Outline the content and format (app, web application, performance, installation, screening...). Outline the main technical aspects and assets of the project, as well as the production steps and main support needed. Describe how the project could benefit from participation in SAI Factory. There are no restrictions or requirements regarding disciplines or genres, and no overarching theme.

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How will proposals be selected?

The selection process begins with a careful review of all applications. The selection criteria will be artistic quality, innovation, and feasibility in the context of the hackathon.

After an initial selection by the mentors, projects are chosen for each of the four categories: text, music, image and movement. Projects with a similar approach, intention, presentation concept, data collection or technical infrastructure may be combined to form clusters. These projects or clusters will become the basis for the call for entries for the hackathon in August. The hackathon will take place both locally - in Hamburg, Zurich, Lagos, Mumbai, Bangalore, Pune, Thuwal, Riyadh, Abu Dhabi, Hong Kong and San Francisco - and virtually.

Concluding the hackathon, a board of mentors and partners will judge the most promising projects. The board will also select which projects should be further developed. These projects will then be presented at partner institutions worldwide. Selected projects will receive a production budget.

For more information, please see our Frequently Asked Questions (FAQ).

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Conditions of participation

SAI Factory will consider submitted materials only on the condition that the selected applicant irrevocably agrees that:

- Their portrait(s), name(s), brief biography(s), and submitted concepts may be published on SAI Factory's website and partner institutions' websites.

- They hold the sole copyright to and/or have secured the consent of any other copyright owner on any given text, excerpt, or portfolio image submitted, in accordance with all applicable national and international regulations. They guarantee that the rights of no third parties would be violated in the (re-)publication of any submitted text or portfolio material. The applicant unconditionally and irrevocably declares their copyright responsibility and liability toward third parties for any and all possible disputes over copyright violations and fully indemnify Skills e.V. against all third party claims arising thereof.

By submitting your application in any form, you grant SAI Factory, as the legal entity, permission and license to use your name, text, artwork or design and representations of your text, artwork or design in any media associated with SAI Factory anywhere in the world without compensation or attribution for artistic, promotional and documentary purposes.

Applicants will be selected at the sole discretion of SAI Factory. Applicants selected to participate will be notified by email on or before June 15, 2021.

Physical attendance at the SAI Factory events is not mandatory, but it is highly appreciated in accordance with the pandemic restrictions.

Each applicant* may submit only one project.

*Collectives, groups, and any other practices consisting of more than one person may apply with one proposal. If a group is accepted as one applicant, SAI Factory does not guarantee to provide travel expenses for more than one person, and the total budget for the intended project will not be higher than for projects submitted by a single person.

The selection decision of the jury is final. Any recourse to courts of law is excluded.

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Artist fee / production budget

Six projects that will be rewarded with a fee of 2.000 € and the opportunity to create a further developed version of their work for an exhibition at the Goethe Institutes in Mumbai, Abu Dhabi and San Francisco, as well as the ZKM Karlsruhe in spring 2022. Further production support will be provided. All involved creators, project ideas and prototypes will be presented during the exhibition as well.

Note: As of now, no budget will be provided for participating, exploring and developing prototypes during the hackathon. In this phase, the main objective is to get together, share ideas and skills, and work in a collaborative approach on a challenging piece of art.

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Privacy

SAI Factory respects everyone's right to privacy. We do not sell or distribute personal information or work samples for commercial purposes. Your application information will be kept confidential. Only the SAI Factory team and a few contracted employees of partner institutions have access to your application. If you are selected to participate, your profile data and submitted materials will be used as indicated above.

Conditions for use of submitted data and materials: these may be stored in particular in a database at SAI Factory and displayed on the website or in related areas for the purpose of improved communication between participants, experts and visitors.

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Governing Law

This agreement is exclusively governed and construed in accordance with the laws of the Federal Republic of Germany. In the event of any dispute arising out of or in connection with this agreement, the exclusive legal venue shall be solely the courts of Hamburg, Germany.

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Frequently asked questions

Who may apply? – Anyone may apply. Creative minds from around the world working in a variety of disciplines are invited to submit proposals. The resulting prototypes will ultimately become tools that open new avenues and approaches to manufacturing and working with artificial intelligence.

How can I benefit if I am selected? What can I expect? – A key benefit is the opportunity to achieve an initial realization of the project you are working on and present it to the public at various places and events. The featured and selected projects or clusters will receive significant support for the development and production of the planned prototype through implementation in the hackathon. They will also benefit from extended support from the expertise and knowledge network of the mentoring and partner institutions, as well as opportunities for collaboration.

Are travel and/or production costs covered? – Although physical attendance is highly appreciated, SAI Factory can not offer any recompensation for traveling to the local hubs in the participating cities and regions.

Is the list of presentations and venues already fixed? – No. Depending on the output of the hackathon we will meet with our partners to discuss possible showcases and presentations. It is planned to have showcases between autumn 2021 and spring 2022.

Can I submit different projects? - No. Please apply with the project that is most relevant to you.

We are a group. Can we apply as a team? - Yes. Collectives may apply.

Is there an age restriction? - No.

What are the criteria to be invited? Who decides? - A board of mentors and partners will carefully review all applications. Based on the individual quality of each application, the jury will select the proposals (Individual Projects or Project Clusters) to be produced at the hackathon in August 2021. Following the public presentation and after review by the jury and a panel of invited experts, recommendations will be developed, which projects should enter the final phase of the project, where they will have the opportunity to develop into tangible prototypes and participate in subsequent presentations at each partner institution.

I have already done a project that I am proud of. Can I apply with that project? - No. SAI Factory is about the process of developing a new project, with all its unpredictability. If we don't see the potential for joint development, your proposal doesn't fit into the SAI Factory concept. However, you can use the project in your application to show the range of your work.

Do you have any further questions? Please do not hesitate to contact us.